Page Index

• Organizational Funding Processing Procedures
  • Application Deadline is Set
  • List of Organizations is turned into Student Affairs
  • Finance Board
  • General Assembly
  • Signatures
  • Service Center
  • Promissory Agreement
• Guidelines for Organizational Funding
  • Organizational Funding Criteria
  • List of items that would not be considered for funding

Organizational Funding Processing Procedures

A. Application Deadline is Set

1. Time period is given to organizations to pick up applications for funding in the HUSA office.
2. Application along with the itemized budget is returned to the HUSA office by the due date set.

B. List of Organizations is turned into Student Affairs

1. In order to receive funding organizations must be an active recognized organization; this is determined by Student Affairs.
2. List of Organizations who applied for funding on time is submitted to Student Affairs for Approval.
3. List is returned back to financial advisor with recognized and or unrecognized organizations.

C. Finance Board

1. The UGSA, GSA, and HUSA Financial Advisors make up the Finance Board.
2. The Board signs off in determining allocations for organizations he or she is a member of 2/3 of the Finance Board must be on hand in determining fund allocation for any single entity or organization. In the event the 2/3 is not available Vice President of HUSA will act as voting member of Finance Board.
3. Finance Board Determine Allocations according to funding criteria.
4. Financial Advisor of HUSA prepares board allocation results to be approved by General Assembly.

D. General Assembly

Checks fund allocation and grievances of organizations. Quorum must be met to vote on Fund allocations.

E. Signatures

1. After General assembly Funds are approved, paperwork is then filed on each organization.
2. Applications are then rechecked for pertinent info that goes onto to paperwork to be processed (i.e. Tax ID number, mailing address, Pres. name, Settlement Report).
3. Paper is then written up for each organization.
4. Signed and approved by Financial Advisor of HUSA.
5. Signed and Approved by HUSA President.
6. Signed and Approved by Dean of Student Activities.

F. Service Center

1. Signed paperwork is delivered to Service Center (Accounts Payable)
2. Account Payable signs off on paperwork and is given at least 10 business days o process paperwork so checks can be cut for each organization.
3. Checks are sent to the Treasurer office.
4. Financial Advisor of HUSA is called by Treasure Office to sign and pick up Checks
5. Checks are picked up

G. Promissory Agreement

Organizations pick up check from the HUSA Office and Sign a promissory note to hand in a Settlement Report by the end of the Semester.

In order to apply for organizational funding it is mandatory that all organizations turn in a copy of their Settlement Form along with all valid (original) receipts from the 2006-2007 school year. Failure to do so will result in denial of funding for the 2007-2008 School year. HUSA will receive No Applications for funding for the 2002-2003 School year. HUSA will receive No Applications for funding later than 5:00 p.m. September 14, 2007 for the fall Semester.

Organizational Funding Criteria

All Student organizations that are requesting funding must satisfy the following criteria:

Each person requesting funding must be the official Financial Representative (Treasurer, Financial Advisor, etc.) of a recognized student organization.

If you are not a member of a recognized student organization you must have petitioned for recognition with the office of Student Activities. HUSA must have documentation of your recognition pending any financial assistance.

The individual requesting funding on behalf of an organization must have officer status and a copy of the Census form indicating that he/she is currently the President or official representative of the organization.

In order to receive funding your organization must have proof of a bank account and must have a Tax Identification Number.

If you do not have a Tax Identification number the President or Official Representative shall use his/her social security number. Note that failure to report on funds received will result in those funds being reported to the IRS as income.

All student organizations MUST submit a proposal that includes:

• A count of the active membership in your organization and a mission statement

• A thorough description of the proposed budget which must include what the project entails, who will be involved, who the project will impact, when and where the project will take place, and why the project is importance/relevance to the organization and to the Howard University students.

• A clearly itemized budget report.Example

Item Quantity Price Total Chairs 10 $10.00 $100.00 Plates 5 packs $2.00/pack $10.00       $110.00

• Upon receipt of funding a settlement report is required to be submitted to HUSA with the exact use of the funds received accompanied with valid (original) receipts for those expenditures, by December 6, 2002 for the fall semester. Please understand that failure to submit the settlement report will result in the President's personal student account being charges for the amount not accounted in the settlement report. Futhermore, your organization may be considered for future funding from HUSA and General Assembly.

• Your proposal must be given as a typed hard copy and it will be reviewed by a committee of General Assembly members and approved or denied at an General Assembly Meeting where you may be asked to orally present your proposal.

List of items that would not be considered for funding

1. No miscellaneous
2. No dues to National Organizations
3. No spring events
4. Consider number of members in organization
5. Consider percent of money applying for
6. No parities, use discretion to diffrentlate between a party and program
7. One speaker per organization, 50% of $500 whichever is lower
8. No transportation
9. Max amount=$919 (45,000 dov 49 organization)
10. $10/ Shirt per member of organization
11. No prizes
12. No salaries/stipends
13. No funding of programs for members only
14. Funding organizations based on numbers impacted