1. The
University prohibits the posting of advertisements, announcements that
it considers lewd, indecent or vulgar, or that reflect the commission
or attempted commission of any crime. Failure to conform to this requirement
may result in withdrawal of approval to use the University facility.
2. In each
authorized area, only one advertisement per event may be posted. Advertisements
posted, in violation of this policy will be removed. The sponsoring
organizations, along with that facility coordinator are required to
monitor areas authorized for posting events and are responsible for
removing outdated advertisements.
3. All
advertisements and announcements, whether posted on or off the campus
of Howard University campus, must bear the following statement:
“The view(s) expressed during this activity do not necessarily reflect
the views of Howard University or any of its schools or colleges.”
Failure to conform to this requirement may result in withdrawal of approval
to use University facility.
4. All
posters/flyers must be authorized and registered with the Scheduling
Office prior to mass production and posting. Registering includes providing
the name of the sponsoring entity or organization, contact name, phone
numbers and address.
5. Process
time for the authorization to post materials is a minimum of 24 hours.
6. All
persons MUST supply the office with a minimum of two posters/flyers.
One copy of all posters/flyers will be retained for the office files
prior to stamping.
7. A maximum
of 10 flyers/posters may be authorized to be stamped for posting at
any one time.
8. All
posters/flyers involving University facility usage requires confirmation
of approval for use of the facility prior to flyers/poster stamping.
Documentation of the confirmation may be required, in writing upon request.
Flyers must state, in English, the time, place, date and University
sponsor. Failure to provide confirmation of the event scheduled in a
University facility will result in denial of stamping of posters/flyers,
as well as withdrawal of approval of the event.
9. All
posters must meet criteria outlined in the University’s Alcohol Policy.
Posted materials may not advertise alcohol, drugs, gambling, weapons,
or anything else that would be in violation of University policy, either
through language or artwork.
10. No
posters, flyers or announcements may be attached to unapproved areas
such as: trees, doors, sidewalks, benches, walkways, stairs, trash cans,
newspaper boxes, recycling bins, Howard University signs or statues,
walls, plastic, metal or glass surfaces, or bulletin boards administered
by a University department sponsor without permission from the department.
11. Only
requests from recognized student organizations and Howard University
department/officials will be considered for posting on campus for on
campus events. Flyers and announcements by non University groups and
organizations are prohibited unless co-sponsored by a student organization
or University department. The name of the student organization or University
department must be clearly displayed on the poster or distributed materials.
Departments and/or facility coordinators/managers may have additional
restrictions for their building manager in each building for information.
12. Posters,
flyers or announcements may be attached with masking tape, push pins
or staples on bulletin boards, only.
13. Materials
may not be posted more than ten (10) days prior to the event.
14. All
posters, flyers or announcements must be removed by the event sponsor
within 24 hours following the completion of the event.
15. University
and non-University affiliates organizations violating these guidelines
are subject to fines and service charges. Student organizations, individuals,
as well as non-University affiliates entities, violating these guidelines
will be subject to a $25 fine per poster/flyer in violation. Violations
must be paid within 14 days of violation notice to avoid any additional
penalties. Violators are required to remove and properly dispose of
each/flyers in violation of the aforementioned guideline. In addition,
violators must repair any damages, or pay for services required incurred
by either the posting itself or removal of the materials.
16. Persons
distributed handbills, leaflets and flyers shall take all measures necessary
to prevent those materials from littering streets, sidewalks, buildings
or any other space on campus and the District of Columbia.
17. Distributions
not in compliance with these guidelines, within the perimeters of Howard
University may be stripped or removed by University staff. However,
it is the responsibility of Howard University student organizations
or employees to stop or remove all distributions in violation of University
regulations or D.C. law.
18. Indoor
posting of materials, for bulletin boards, must not exceed 11”x 17”.
19. Postings
are limited to one per event on any one bulletin board, and must not
overlay other materials.
20. Promotions
and/or advertising for special events such as elections, homecoming,
or spring arts festival may be excepted by permission from the Scheduling
Office.
21. Exceptions
to any of the distribution guidelines may only be considered by the
Scheduling Office.
22. Banners:
Banner space is available only to recognized student organizations and
University departments or entities. The space for same must be reserved
through the Scheduling Office.
23. Banners
must not exceed 7’x 8’. The bottom of the banner must be weighed in
an appropriate manner.
24. The
recognized student organization or University department reserving the
banner space, is responsible for hanging and removing the banner(s).
Failure to remove the banner(s) upon expiration of the reservation may
result in the removal of the banner(s) by the University. The organization
or entity responsible for the banner may then be billed for its removal.
25. To
insure broad access to banner spaces, only two may be reserved at a
times, for a maximum of seven (7) days per event and two (2) events
per semester. Banner space may not be reserved for more than one week.
26. Recognized
student organizations and/or University users may not advertise or promote
Howard University or any University facility as the location or site
of an event until after the University has given final written approval
to use the University facility. In addition, not artist(s), speakers(s),
performer(s), ect., shall be advertised, prior to the execution of such
agreement by the Vice President for Business and Fiscal Affairs or his/her
designee.
27. Request
for approval by recognized student organizations, University employees
or departments, to advertise on and off campus events, activities, or
personalities, via any electronic or print mediums must be submitted
to the Scheduling Office, prior to the actual placement or ordering
of such advertising.
28. Distribution
of handbills must be authorized by the Scheduling Office or the specific
facilities manager/coordinator affected, in advance. Only recognized
student organizations or University departments, advertising on campus
events, will be considered.
29. On
or off campus advertising and or announcements must NOT bear the name
of Howard University, Howard, Bison or any other name under license
by Howard University, without prior approval by Licensing Office. In
addition, use of the term “official” in the announcement of an event
is not permitted without proper approval from the University.
30. Showcase
reservations may be for two (2) week period, maximum. Recognized student
organizations and/or University users may reserve a showcase twice a
semester. Approval to post on show cases is at the discretion of the
facilities coordinator, or the Scheduling Office, for cases in the Blackburn
Center.
31. Flyers
and posters are to be distributed on campus only. Off campus advertising
is not permitted. This includes the announcement of events on Radio/TV
and in non-University publications. Exceptions to this rule may be granted
by the Scheduling Office.
