Related Documents: Total Withdrawal Policy; Federal Financial Aid Unofficial Withrawal Policy
Notes Regarding Student Registration Status
Withdrawal from a Course
A student may withdraw from a course up to 12 weeks after the first day of
instruction and receive a grade of “W” (withdrawn), which has no grade point value. A
Change of Program Form must be used for all additions, drops, withdrawals, section
changes or course enrollment status changes. Students who fail to officially withdraw
after the third week will receive a UW from the instructor. Students may receive a
failing grade for courses in which they discontinue attendance without officially
Absence from the University
Failure to attend classes, or abandonment of a residence hall space to which one has
been assigned, or one’s non-return to classes for an upcoming semester for which one is
already academically and financially registered in advance, does not constitute official
discontinuance or withdrawal. The student should effect total withdrawal in person or
request that it is done on his/her behalf
Students who find it necessary to withdraw from all of their classes for the current
semester or for a subsequent semester for which they have already registered must
complete a Total Withdrawal Request Form. This form must be submitted by the end of
the 12th week of classes for the semester in which they wish to withdraw. The
withdrawal form and instructions are available from the dean or advisory center of each
school or college. Students who are physically unable to complete the withdrawal in
person, students who are administratively withdrawn, and students who have special
needs due to extenuating circumstances should contact their dean’s office or advisory
center for assistance.
Students considering a total withdrawal should note the following:
- The effective date of the withdrawal will be the date on which EM/Records
receives the completed withdrawal request form.
- By registering for courses, students accept financial responsibility for
payment for those courses and for any other charges incurred while they
- Financial aid may be adjusted or canceled as a result of withdrawal and
may require repayment of loan funds. Adjustments to financial aid
awards will be calculated according to University and Federal refund
guidelines based on the official withdrawal date.
- Once the withdrawal has been completed, students will receive a grade of“W” for each course.
- Students who reside in University housing are required to check out of their
residence hall within 24 hours of completing the total withdrawal process.
- Completing a total withdrawal from the University requires that students
surrender all University property, including, but not limited to library
books, room keys, computer cards, and identification/access cards.
- Students who complete a total withdrawal from the University
must apply for or request readmission to the University by published
deadlines. The procedure for readmission depends on the length of the
student’s absence from the University.
Students should report first to the office of the dean or advisory center of their
school or college to obtain a Total Withdrawal Request Form, and to discuss the reasons
for and the implications of the withdrawal (1). Students who decide to continue with the
withdrawal process should have the withdrawal form signed by their dean or the dean’s
designee, obtain readmission instructions, and then proceed as follows to the offices that
correspond with their student status:
- Veterans, students with disabilities, and students who have judicial
stipulations should report to the Office of Special Student Services,
Suite 725, Howard Center (2).
- International students must report to the Office of International Student
Services, Rm. 119, Blackburn Center (3).
- Students who reside in University housing must report to the Office of
Residence Life, Tubman Quadrangle (4).
- Students who received any type of financial aid (including scholarships,
grants, and loans) must report to the Office of Financial Aid, Scholar
ships, and Student Employment, Rm. 205 Administration Building to
discuss the effect of withdrawal on their award(s) and potential financial
aid overpayment (5).
- All students must report to the Office of Student Financial Services,
Rm. 218, Administration Building to discuss the status of and
adjustments to their account. (6).
- All students must report to EM/Records, Rm. 104 Administration Building
to submit the completed Total Withdrawal Request form and surrender
their CapstoneCard (7).