These guidelines apply to all facilities of the following University Libraries: Architecture, Business, Divinity, Founders, Social Work, and Undergraduate Library. Consult policies for Health Sciences and Law Libraries.

All photography, video, or filming requests must be approved by the Library Administration according to the guidelines and procedures below. Photography, videotaping, or filming for commercial or news media purposes also must be cleared through the Howard University Office of Communications (202-328-2330), which will notify the Library administration of its decision.

Guidelines

Use of photographic, videotape, or film equipment within the libraries:

• must not interfere with the study, research, privacy, or safety needs of Library users
• must not violate any Howard University policies, rules, or regulations
• may not hinder access to exits, stairways, corridors, doorways, and other library facilities
• may sometimes be restricted during midterms or near final examinations.

Those wishing to make extensive use of photographic, video, or film equipment, use lights or tripods, or shift (or otherwise make use of) Library materials or furniture, must also:

1. schedule the project for a period of low library usage;
2. minimize disturbance to library staff and users;
3. minimize re-arrangement of furniture or library materials, return any furniture used to its original location, and place library materials in designated locations for re-shelving
4. keep in mind that library staff may wish not to be photographed at all.

Procedures

Individuals or groups wishing to photograph, videotape, or film within the library must:

1. complete the Request to Photograph/Videotape/ Film in Howard University Library Facilities form on the reverse side of this page. This form also is available in the Library's administration offices (203 Founders Library), or at http://www.howard.edu/library/
2. submit the completed request form for review at the Library Administration Office (Monday-Friday, 8:00 a.m. - 5:00 p.m.) as far in advance of the requested time as possible
3. receive a copy of the approved and signed request form
4. be prepared to present the approved request form to Library staff upon request at any time in which photography/videotaping/filming is taking place
5. obtain the prior consent of any individual who is to be the subject of the photography/videotaping/filming.
   Right to Terminate

The Library reserves the right to terminate any photography, videotaping, or filming that causes an undue disturbance, violates Library or University policies or regulations, or endangers the health and safety of participants, Library patrons, and Library staff.