Materials are loaned to Howard University's validated
students, faculty and staff; eligible students, faculty and staff of WRLC member institutions; reciprocal borrowers from other
institutions, cross-registered students, and authorized
may register at the circulation desk in
any unit of the University Library System. Special procedures
apply to Alumni
and Reciprocal Borrowers
Periods: Regular Items
Undergraduate students, 4 weeks
Graduate students, 6 weeks
Faculty, 4 months
may be returned to the circulation desk at any
library, or in the book drops of any library. Do
not leave books on the circulation desk. Do not
return overdue or reserve materials in the outside
drop when the library is open. Receipts are available
Materials may be renewed at any circulation desk, if no other user has requested them. There is no limit on the number of regular items a borrower may renew, if not flagged or blocked for library obligations.
Materials may be renewed at any on Main Campus or the Divinity Library. Eligible patrons are allowed to renew circulating items using the self-renewal online process but may be required to provide verification of renewal at any Inspection or service desk to library staff or security personnel. See
of Privileges and Item
Holds & Recalls.
Fines and Charges--Regular
In order to encourage the
fair and efficient use of library materials fines and fees
are charged for late returns.
Regular, non-reserve items:
25 cents per day/item
Maximum overdue item fee: $10.00
Recall items: $5.00 per day/item
Maximum recall fine: $25.00
Lost item replacement fee: $67.00
Lost item processing fee: $30.00
Holds and Recalls
You may request that a hold
be placed on any book charged out to another patron. To
place a hold request use Sterling to locate the book you
want and select the "Request an item" option.
All borrowed items are subject to recalls and holds.
You will receive a notice
if a book you borrowed is recalled for another patron. Return
the book by the new due date on the notice. If you do not
return a recalled item by the new date a block will be placed
on your circulation record and you will not be able to borrow
additional items or renew checked out items. In addition,
overdue recall fines are 35 cents a day per item.
You will receive a notice
when an item you requested is ready for pickup. You can
check the status of your holds by selecting "Display
Held Items" option while viewing your circulation record
of Library Privileges
Borrower's privileges are
suspended when total fines reach a maximum of $25.00.
The borrower will be billed
for the item cost plus $15 processing fee for any item mutilated,
torn, or altered in any manner.
A book is billed after being
overdue 30 days.
The billing charge includes the fine, a $15.00 processing
fee, and the cost of the book.
The book may be returned at any time.
Billed books should be returned directly to a circulation
If the book returned is in an acceptable condition, the
cost of the book will be deducted from the total bill.
Fines and the $15.00 processing/billing fee will still be
All bills are sent to a collection agency.
The term “Reserve” refers
to materials which at the request of Faculty, are placed
in an area for limited access to library patrons. Reserve
materials may be in paper, multimedia, or electronic format.
Some reserve materials are personal copies of Faculty.
Materials placed on reserve
by instructors are kept in closed stacks. Please
ask for these materials at the circulation desk.
Reserve materials are also available online via STERLING
for specific courses. You must have a current Howard
University I.D. to view reserve materials.
Faculty desiring to place
materials on reserve may go to Course
To access library reserve
materials, students must first look up the call number
for the material in the Reserve Material Listings
located at each circulation desk, or go to Course
Reserves page. Materials may be looked up by
instructor's last name or course title. Students
must present a current CAPSTONE card with a validation
sticker for the current semester to view any reserve
material. Most Reserve materials are for in-library
use only. Some may be designated for overnight use.
Many course reserve items
are also accessible online via Internet, on- or off-campus.
HU Computer Access Code (user name and password) are required
for viewing e-reserves.
Most items are loaned for
2 hours for in-house use and may be renewed if not requested
by another patron. Some items may be charged for use overnight.
Overnight items may be taken out 1 hour before library closing
or as otherwise approved and must be returned the next business
day within one hour after the library opens. Other loan
periods vary from l day to 7 days. All reserves are limited
to use by Howard's students, faculty, and staff.
Fines and Charges
- Hourly Loans : .05 cents
- 1-2 day Loans: $3.00 per
- 3 –7 day Loans: $5.00
The fine for a lost reserve
photocopy is $35.00
Please notify the Library
of all address changes. Verify that the Library has
your correct e-mail and postal addresses at any circulation
or Stolen Capstone ID
Patrons are accountable for
materials checked out before their ID is reported lost or
stolen. Report lost or stolen IDs to the Circulation staff as soon as possible.
Your Circulation Record Online!
Patrons may view their borrowing
record which lists books checked out to them in STERLING
and to find out due dates. Patrons are notified of recalls
and pick up of requested materials via HU e-mail. Please
ensure that your Howard e-mail address is accurate.
Alumni and Special Borrowers
The privilege of borrowing
books from Howard University Libraries is one of the many
privileges alumni of Howard University enjoy.
After joining the Howard
University Alumni Association for an annual fee of $25,
alumni may borrow books (four books at one time) after submitting
an annual tax-deductible donation of $100 to Howard University
of Alumni Relations, which part of University Advancement,
will forward all library donations to the Library’s Office
of Development and Public Affairs in Founders where arrangements
will be made for alumni to receive a library barcode. Because
alumni Library donors automatically become a Friend of the
Library, membership material will also be distributed to
them by the Office of Development and Public Affairs at
this time. The Access Services Department will track the
borrowing activity related to alumni and generate periodic
Alumni donations help the
Library fund projects in the Founders Renaissance Initiatives.
For more information about the Renaissance Initiatives,
please visit the following web address:
Information about the University’s
“Alumni Borrowing Policy” can be found by clicking on “Borrowing
Materials” under the “Services” section of the Library’s
home page or in the “A-Z”
Special Library Borrowing Form
Faculty Emeriti are entitled to full library borrowing privileges.
In accordance with the Howard University Faculty Handbook, "those faculty who have attained emeritus status are entitled to use any available university facility, to retain membership in university organizations, and to have their names included in published membership listings."
Tenured faculty members and all administrators who hold tenure as faculty members and who have at least 10 years’ full-time service at the university, upon retirement, shall automatically attain emeritus status in their faculty rank. Other faculty members retiring from the university may be granted emeritus status only by specific action by the Board of trustees.
CIRLA / Consortium
CIRLA Libraries (Howard U, Georgetown U, George Washington U, U Maryland, U Delaware, Johns Hopkins U) agree to extend direct, reciprocal, in-person
borrowing privileges to graduate students from member universities
and researchers and fellows from member federal agencies.
Each home library will establish eligibility for direct
borrowing privileges. The lending library determines specific
privileges, including the maximum number of checkouts and
the specific ending date for borrowing privileges. Borrowers
under this program are subject to the regulations and loan
periods established by the lending library.
Washington Theological Consortium--Faculty and graduate students who hold a currently valid ID from a WTC school
are eligible for borrowing privileges at WTC libraries during
the academic year.
OCLC Faculty Reciprocal Borrowing
Faculty members of any institution that participates
in the OCLC Reciprocal Faculty Borrowing Program may be granted direct borrowing privileges at the participating institutions libraries. The faculty
member must obtain an OCLC Reciprocal Faculty Borrowing Program
card from his/her home institution and present it along
with a current photo ID at the host institution's circulation
desk (Founders Library, in Howard's case). The requester will then be issued a special
OCLC library borrower ID card.
Consortium Loan Services (CLS)
The WRLC Consortium Loan Services (CLS) enables eligible patrons to borrow items not available at Howard University. HU students, faculty and staff can request materials from Washington Research Library Consortium libraries* and have them delivered to HU Undergraduate Library Loan Desk within 48 hours (articles are delivered via email).
To use this service you will need to register your email in MyALADIN.
For more information regarding CLS visit: WRLC Borrowing and CLS Policies
*Washington Research Library Consortium libraries: American U, Catholic U, Gallaudet U, George Washington U, Georgetown U, George Mason U, Howard U, Marymount U, University of the District of Columbia.
> Library Policies