The Office of Residence Life shall provide technical and operational assistance
in a continuing effort to upgrade student living conditions. Provide quality
service by maintaining, preserving, and improving the condition of
the Residence Halls that house the University’s student population.
Provide efficient and effective services, address student
concerns and maintain a clean and safe environment
in the Residence Halls.
DEPARTMENTAL OVERVIEW and PROCEDURES
Residence Life is an agency of the University that provides residential housing
for a mixture of approximately 4,000 students throughout nine Residence Halls.
The nine halls comprise of female, male, and co-ed living arrangements. Each
Residence Hall is equipped with such amenities as high speed internet access,
cable, ResNet computer labs, exercise equipment, vending machines, laundry
facilities, and lounge areas.
The Central Office Staff, located in the Office of Residence Life, provides
assistance to the Residence Hall Manager in all administrative capacities pertaining
to student housing. If you have questions concerning official housing matters,
after consulting your Residence Hall Manager you may feel free to seek further
assistance from central housing staff. The Office of Residence Life’s
address is 2205 4th St. NW, Washington, DC 20059 or you may
call (202) 806-6131, between the hours of 9:00 am to 5:00
pm Monday through Friday.
Generally, prospective residents are assigned a housing space prior to check-in.
These assignments consist of a room type, corresponding room rate, and a
period of occupancy (one academic year, semester, or session). Specific rooms
are assigned upon check-in. In some cases, original room types may change
at the time of check-in.
Each room has a corresponding rate based on a general room type structure.
All assignments and fees are subject to change without notice. Please understand
that residents are charged for the type of room they occupy, even if it differs
from a prior room assignment. Check with the Residence Hall Manager to accurately
determine the type of room you are occupying and its corresponding room rate.
The University reserves the right to assign students to rooms based on established
housing patterns and on a space availability basis. Students may be assigned
to another room within the same hall or transferred to different halls when
it is determined to be in the best interest of the student or the University.
Students may be permitted to transfer within a hall, or between halls, if
space is available after proper authorization from the Office of Residence
Life has been granted.
The Room Selection and Verification Plan (RSVP) is a system
designed to provide eligible students with an opportunity to request their
preferred space in one of the University Residence Halls. All undergraduate
students seeking accommodations for the upcoming academic year must participate
in RSVP and follow all of the procedures as outlined in the RSVP package,
which can be found online at the Office of Residence Life website
during the Fall semester. A $200.00 housing deposit is required to be eligible
to participate. (The housing deposit fee is subject to change).
An off-campus housing fair is held during the spring semester for students
who were unsuccessful in obtaining housing assignments through the RSVP procedure.
Residence Hall Manager will receive Inter/Intra-hall forms from the Office of
Residence Life. Students must complete the Inter/Intra-hall form by the designated
deadline. If a housing change is approved the forms will be forwarded to
the Office of Residence Life. All completed forms will be turned into the
Office of Residence Life for proper housing fee adjustments. If there are
any questions on the amount charged as a result of a room change, contact
the Office of Residence Life Billing and Adjustment Supervisor in the Central
The proper check-out procedure must be followed when transfers are made.
The Residence Hall Manager or his/her designee must be notified of the resident’s
preferred check-out time after receiving a written statement of verification
from the Office of Residence Life. The check-out process consists of either
the checking out from a room or a Residence Hall.
Students withdrawing from the Residence Halls must vacate their room within
twenty-four (24) hours after withdrawal procedures have been finalized. All
personal property and belongings must be removed from the Residence Hall
at the time of check-out. The same shall apply in the case of a student who
voluntarily withdraws or is suspended from the University. Failure to follow
official check-out procedures, constitute a violation of University housing
Students who harbor individuals officially withdrawn from the Residence Hall
and/or the University, in their rooms, are in violation of University policy
and will be subject to immediate judiciary action and/or dismissal from the
Residents should make it a priority to know their Residence Hall Staff.
The Front Desk- The front desk is the central location for addressing
resident questions concerning mail, processing maintenance requests, and
other general interests. All Residence Hall front desks operate 24 hours
The Lobby Monitor- In addition to front desk staff, a cadre of student
lobby monitors is scheduled to check resident’s identification cards.
Additionally, lobby monitors check-in University and non-University guests
at all times.
The Resident Assistant (R.A.) is an upper-class student who lives
in the Residence Hall and supervises residents on an assigned floor. The
R.A. plan programs and activities, hold floor meetings, and address roommate
situations on their unit and the hall in general. Your assigned R.A. should
be one of the first people you contact if you have any problems or concerns.
The Graduate Assistant (G.R.A.) assists the Residence Hall Manager with
the management of the Residence Hall. Graduate Residence Assistants act on behalf of
the Residence Hall Manager in their absence. The G.R.A. co-equally serves as the
direct supervisor of the Resident Assistant’s (R.A.’s) and other
student staff and student leaders within the Residence Hall.
The Residence Hall Manager is responsible for the management and
direction of the Residence Hall. The Residence Hall Manager is responsible for
enforcing Residence Life and University policies. Moreover, the Residence Hall Manager help students by making appropriate referrals to support offices
on campus, as needed. Every effort is put forth by Residence Hall Manager to
promote academic excellence and personal and social development.
The Residence Hall Manager is responsible for the scheduling of staff to work
in various shifts within the Residence Hall settings (i.e. front desk, lobby
monitors, student staff etc.). The official Residence Hall Check-In times are Monday thru Friday 9am to 4pm. There are no Saturday or Sunday check-in’s without prior written notification to the Residence Hall Manager of the Residence Hall to which you are assigned. The official New Entrant Move-In process will commence as indicated by the University Calendar, during the fall semester from 8am to 6pm.
Residents are required to attend all mandatory meetings. Failure to comply
with these meetings may result in loss of visitation as deemed appropriate
by the Residence Hall Manager. Residents will receive notice of mandatory meetings.
Each Residence Hall is equipped with seminar rooms and/or recreation space.
Generally, special program initiatives are sponsored in these locations.
If staff/students wish to reserve use of the seminar room or lounge spaces,
special reservation forms must be completed and approved by the Residence Hall Manager. You may inquire at the front desk about room reservations. A nominal
fee may be required.
First class mail is delivered Monday through Friday. Packages and special
delivery are received at the front desk throughout the week. Students may
retrieve their mail and/or packages in accordance with the established hours
of the Residence Halls. Notification of packages will be placed in student
mailboxes. Proper student identification and signature is required to receive
packages. Certain packages are kept at the main post office on the main campus,
in the Administration Building at 2400 Sixth Street NW, Washington,
When designated a mailing address, use your full name as registered with
the University and your assigned room number, which is in most cases the
same as the mailbox number. This approach will help to expedite the sorting
of the mail. During the official check-out process, a forwarding mailing
address must be filed with the front desk.
INTERCOM (in certain halls)
Several halls are equipped with an intercom system that provides communication
throughout the hall. Particularly, designed to conduct business such as making
special announcements to residents and staff of emergencies, special activities,
or the conclusion of visitation.
The University Front Desk Staff is not permitted to give out phone numbers
or location of their residents. It is the students’ responsibility
to provide their family and friends with this information and to keep in
contact with them. Although, the front desk may receive important calls from
administrative offices on campus, it is the responsibility of the resident
to check their mailbox and voicemail daily, for messages.
All rooms are equipped with telephone lines and are activated by the University.
Students are responsible for purchasing their own telephone. It is agreed
that each resident will become acquainted with policies related to telephone
|2. RESIDENCE HALL AMENITIES
Each student has a telephone line, Ethernet connection, and access to cable
LAUNDRY FACILITIES/CARD MACHINES
Each resident must purchase a laundry card in order to operate laundry equipment.
These cards may be purchased in the Residence Halls, University Bookstore,
and Armor J. Blackburn Center. Remember, students are responsible for personal
items at all times.
Washers and dryers are located in the laundry room areas in each building.
If a machine is not working properly, please report the problem by calling
the laundry repair 800-number posted on the wall first. Next, report the
broken equipment to the front desk.
Ironing of clothing should be contained in the laundry room area or other
approved designations. See Residence Hall Managers for questions concerning approved
CAFETERIA/STORES (certain halls)
There is a cafeteria and mini-store in Bethune Annex. The hours of operation of this food outlet may
vary, and is posted in the Bethune Annex. Food operations are approved
by the Office of Auxiliary Services.
VENDING MACHINCE SERVICE
Each resident hall has a vending machine area. The machines are stocked with
an assortment of food and drinks and are re-stocked weekly. The vending area
is available to residents 24 hours per day. Regular U.S. currency is required.
COMPUTER LABS (ResNet)
A ResNet computer lab is located in each resident hall. The computer
lab is supervised and staffed by Enterprise Technology Services (ETS).
Residents are allowed to utilize the labs during normal operating hours.
There is a staff person on site to assist students with computer services
concerns. The computer labs offer to students, internet access and various
program applications to assist them with their academic studies. All rules
and regulations governing the ResNet lab must be strictly followed.
Several of the halls have kitchenettes for residents use only. When utilizing
the kitchenettes, it is the responsibility of residents to clean up after
each use. Failure to keep the kitchenette area neat and clean could jeopardize
its continued availability.
There are television rooms and lounges located in each hall. Some
halls have a separate television and lounge area. These areas are utilized
for various functions and therefore have hours of operation and blackout
times per the discretion of the Residence Hall Manager, based on special needs
of the residents and guests. Removal of furniture is strictly prohibited.
There are very few parking spaces available for residents who live in the
Residence Hall. Although space is limited, students can apply for parking
through the Office of Parking Enforcement located in the Mordecai Wyatt Johnson
Administration building (the “A-building”). The University Parking
Office can be reached at (202) 806-2000.
Should you secure a parking space on or near the campus, always be mindful
of your surroundings at all times. Do not leave valuables in your car in
plain view. Should your Residence Hall be surrounded by on-street parking,
you may wish to apply for a residential parking zone permit by contacting
the District of Columbia Department of Transportation.
HOUSEKEEPING & MAINTENANCE
HOUSEKEEPING – The Thompson Company, (202) 806-1000 headed
by an Environmental Supervisor, is responsible for providing clean and attractive
surroundings for residents. Environmental Management maintains all common
areas, leaving residents responsible for the care and cleanliness of their
own room and/or suite.
MAINTENANCE – In addition, this office is also responsible
for insuring that necessary repairs are made in the building. The Thompson Company handles plumbing and electrical problems. The University’s Physical
Facilities Management (PFM) Department makes major repairs. In emergency
situations, repairs are made as soon as possible, although some situations
may take longer than others.
Damages or items in need of repair are to be reported to the Thompson Company (202) 806-1000 immediately.
A Maintenance Request Form must be completed to describe the type
of problem and the location in the room or public area where the problem
exists. If the problem is not attended to, please inquire at (202) 806-1000
for further assistance.
MAINTENANCE REQUEST FORM – The Maintenance Request Form is vitally important to resolving maintenance issues. Residents are requested to report all maintenance concerns on ResQuick Fix Maintenance Request Form which is online whenever a plumbing, electrical, air conditioning, heating, etc. issue arises. This form serves as a tracking ticket to identify repeated problems and to categorize extent of maintenance problems.
Extermination services are available once a week in all Residence Halls. Students may request extermination services by completing a Maintenance Request Form (ResQuick Fix.)
Requests for extermination should be submitted according to the guidelines established for your respective Residence Hall.
In addition, this office is also responsible for insuring that necessary repairs are made in the buildings. The in-house staff handles general plumbing and electrical problems, while the University’s Physical Facilities Management (PFM) Department makes major repairs. In most situations, repairs are made as soon as possible, although some situations may take longer than others due to a variety of reasons. We make emergency repairs immediately to alleviate any problems within the facilities that may cause health or safety concerns.
In addition, any damages or items in need of repair are to be reported to the front desk immediately. A Maintenance Request Form must be completed to describe the type of problem and the location in the room or public area where the problem exists. If the problem is not attended to your satisfaction, please inquire at the front desk for further assistance.
Place all garbage (preferably in plastic bags) in the trash cans/chutes
located on each floor. Keep the trash in the trash can/chute to prevent bug,
insect, and rodent infestation. If the trash can/chute is full, take your
trash to the nearest trash receptacle or trash chute. Remember, rodents are
only a few feet away from where they are being fed.
As for safety in and around campus, the Campus Police holds seminars and
advises the student body on various precautions to take while on campus and
in the city.
Statements regarding security are not intended to cause undue alarm. It is
known that criminal activity in our society is prevalent. Large cities are
especially vulnerable. The suggestions made are only those for which the
student would need to exercise as a member of any community. As such is the
case, please refrain from propping open Emergency Exit Doors, doors to stairwells,
etc. This is a safety and security risk for all residents in the building.
Any resident who feels that his/her rights have been violated, can register
a complaint against the violator(s) by reporting infractions to the staff
of the Residence Hall, for the purpose of submitting an Incident Report to
the Residence Hall Manager.
Residence Halls are equipped with the necessary safety and security hardware – all
front doors are kept locked and each student is issued a Howard University
Capstone Card activated for respective halls. Room keys are issued to each
resident. All residents must present a valid Howard University Capstone Card
upon entry to the hall at all times or when asked by a University official.
In the final analysis, each student must give concern to his/her own safety
and protection and refrain from careless actions that could jeopardize his/her
safety and that of their fellow residents and staff. In this regard, each
student is cautioned to keep their room keys with them at all times and must
not lend or duplicate room keys or give their Identification Card for use
REPORTING OF INCIDENTS
of any unusual/disruptive incidents should be reported immediately to the
front desk. Assistance cannot be provided unless you notify the front desk.
The only way problems are solved is that you provide the necessary facts
surrounding the incident. Additionally, you will be called upon by staff
to complete a written statement describing the incident. This involves the
who, what, where, when, time, and general description of the incident.
The Access Control System is installed at Residence Hall door entrances to
control traffic flow. The access cards are not transferable and may not be
duplicated. Students who lose access cards are liable for replacement charges.
Any misuse of the access card could lead to dismissal from the Residence
CAPSTONE IDENTIFICATION SYSTEM (CIDS)
The CIDS identification system monitors and confirms the residency of students
living in University campus housing. The CIDS serves to reinforce existing
security structures. Students must cooperate by presenting their Capstone
Cards for proper verification.
One’s belongings must be the “number one priority” of
each individual resident.
Remember the following guidelines:
- The University is NOT RESPONSIBLE FOR LOSS of personal property
in any building or on any part of the campus, whether the loss occurs
by theft, fire or otherwise.
- Lock room/suite door each time you leave your room- even for a few minutes
and also while you sleep at night.
- Secure insurance on your personal belongings. Check with your
parents to ascertain that your belongings are covered under your family’s
insurance policy. If not, insurance applications for supplemental insurance
are available in the Central Office of Residence Life.
- Do not bring valuables, such as expensive jewelry, furs, stereos,
televisions, photographic equipment etc., to the Residence Hall. Please
remember that, should you insist upon bringing such items, you will be
doing so AT YOUR OWN RISK. Costly items must be kept out of plain
view at all times. Guests including guests of roommates/suite mates should
not be privy to the location of expensive items.
- Protecting your personal belongings is your responsibility. The front
desk is prohibited from holding or storing personal property.
- Follow visitation guidelines and encourage roommates/suite mates to do
SAFETY INSPECTION AND MEETINGS
The Office of Residence Life requires regularly scheduled safety inspections
and meetings in each Residence Hall. The inspections are designed to examine
the general condition of student rooms and public areas to insure that safety
guidelines are met. The safety inspection team will specifically look for
hot plates, electrical fryers, large sized refrigerators, small ovens, and
other cooking appliances that are strictly prohibited in student rooms.
Bison Watch is a peer group of students who serve to reinforce safety
rules in the various Residence Halls. These students wear distinctive uniforms
and patrol the building to check emergency doors and other potentially vulnerable
points of the building.
CAMPUS POLICE /CAMPUS BLUE LIGHT SYSTEM
of Residence Hall)
The Howard University Campus Police makes regular visits to the Residence
Halls continually throughout a 24-hour period. Campus police respond to emergency
calls made by Residence Hall staff.
The campus is equipped with a blue light safety system to make accessible
a call box located at various points on the campus.
DRUGS AND WEAPONS
The Office of Residence Life has a zero tolerance policy concerning
students found to be in the possession of, or using, weapons and/or illegal
drugs. The presence of drugs of any sort, or weapons, in a student’s
room constitutes possession for these purposes. Students found to be in possession
of or using, weapons or illegal drugs will be required to vacate University
housing immediately without the possibility for housing privileges in University
housing ever again. Additionally, such students will face other sanctions
including disciplinary actions and possible police action. In such cases,
no adjustments or refunds will be allowed against room charges.
Fire drills are held routinely in the Residence Halls. Howard
University must comply with the fire and safety code of the District of Columbia.
Therefore, it is very important that all students comply with scheduled fire
drills so that in the event of an emergency the response will be effective
and appropriate. Participation in all fire drills in your Residence Hall
Students failing to participate in a fire drill will be dismissed from the
Residence Hall and possibly fined per the ordinance or regulation of the
District of Columbia.
EMERGENCY EQUIPMENT is used for safety purposes only. Any tampering with
emergency apparatuses such as fire extinguishers, fire alarms and systems,
and disconnecting smoke detectors is a crime, punishable by law and grounds
for immediate eviction from all Residence Halls and/or Howard University.
In order to promote and maintain a positive, supportive, living and learning environment, the Residence Hall staff will enforce limited visitation hours. Visitation hours for the Residence Halls are established by the Office of Residence Life and are intended for academic and healthy socializing. Visitation is not designed for overnight co-habitation. During certain times visitation is suspended, (i.e. Thanksgiving, final examinations, and Spring Break). All Freshman Residents residing in halls has the following visitation hours:12 noon- 12 midnight, Sunday through Thursday and 12 noon- 2:00a.m., Friday and Saturday. All upperclassmen residing in all residence halls will have 24-hour visitation privileges. Visitation is not guaranteed, but a privilege that can be modified if there are any violations.
Student participants in the Co-educational Visitation Program acknowledge and accept personal responsibility for acquainting themselves with University and Residence Hall Guidelines for Co-educational Visitation.
- Introduction of unauthorized non-residents into the Residence Halls is prohibited. This includes but is not limited to individuals dismissed from the University and/or the Residence Hall. The student further agrees to strictly adhere to established University and Residence Hall policies in this regard, and understands that violation of these policies invokes judiciary action and/or immediate dismissal from the Residence Halls.
- Students participating in co-educational visitation understand that there is no overnight visitation and that students who keep visitors in their bedroom overnight are in violation of the regulation, and the spirit of co-educational visitation. Students with roommates shall limit visitors to hours jointly agreed upon. The student understands and agrees that violation of this policy invokes judicial action and/or immediate dismissal from the Residence Halls.
POLICY FOR 24-HOUR VISITATION
Howard University Upper classmen residing in all residence halls will be allowed overnight privileges for 24-hour visitation. Residents may have only (1) one overnight guest who must be a Howard University student.
Residents must have a written roommate agreement with their roommate(s) for overnight guests and must notify the Residence Hall Manager, Graduate Resident Assistant or Resident Assistant of their agreement. This written agreement must be signed by all suite mates with any guest stipulations that will be included in the agreement. If there is not a written roommate agreement on file, the room will not be allowed 24-hour visitation.
Overnight guests must be received at the front desk before MIDNIGHT, Sunday through Thursday, and must depart the residence hall by NOON the following day. However, on weekends there are no check-in time restrictions for overnight guests.
*Please note that CO-HABITATION is not allowed within the residence halls for any student. The 24-hour visitation policy does not replace this policy; no student may live or reside within a residence hall without a room assignment.
The Campus Escort is available in the event that a student must return to his or her residence hall during the following hours:
Sunday – Thursday: Midnight to 7am & Friday – Saturday: 3am to 7am
Howard University student guest(s) must check in with their HU photo ID at the front desk and must be escorted by the resident host. Both the resident and guest must retrieve their HU photo ID from the front desk prior to leaving the building. When the resident host leaves, the guest must leave too.
The Residence Halls are officially closed for the Winter Break and at the end of the Spring Semester. (Check the current University calendar for dates). Make plans to leave the building, a day or two, before these dates. Have a pleasant stay.
EXTENDED VISITATION POLICY
Requests for special Extended Visitation must be submitted to the Residence Hall Manager, one week prior to the arrival of the guest. Visitation must be approved before the guest is scheduled to arrive.
To insure the safety and security of all Howard University residents and their guests, the following guidelines must be adhered to:
- All residents must sign guests in and out of the Residence Halls.
- Residents are limited to two (2) guests per visit.
- Residents and guests must leave a valid picture ID card (Residents must leave a HU Capstone Card) at the time of sign in. Proper or valid identification for guests consists of the following: State Issued Driver’s License or Identification Card, Military ID, Current Student ID, or International Driver’s Licenses (used for identification purposes only).
- The resident must meet their visitors in the lobby.
- Guests must be escorted at all times by the host resident.
- Residents will be held fully responsible for the conduct of their guest(s). If a resident does not feel their guest(s) can act responsibly, said individuals are not permitted to be signed in.
- Residents and guests must be properly dressed at all times. Bathrobes, negligees, “wife beaters”, underclothes, etc. are not permitted.
- Children are not allowed beyond the lobby area without first completing release documentation and approval of the Residence Hall Manager.
- At the end of guest’s visit, residents must accompany their guest(s) back to the front desk to receive their ID cards. Residents are responsible for arranging transportation for their guest(s) prior to the end of visitation. Residents and their guests are allowed to stay in the building until such time that transportation arrives, although there is NO LOITERING in the building or the courtyard after visitation has ended and the guest has been signed-out.
- No ID’s will be given to guests without the presence of the resident who signed-in the guest.
- At no time are unaccompanied non-residents admitted into the living areas of the building without the host present.
If a resident is found in violation of any of these visitation guidelines, the resident will face official Residence Hall and Judicial Affairs actions which could lead to losing visitation privileges and/or eviction from the Residence Hall.
Non-residents or non-student violators of visitation privileges are subject to arrest on charges of trespassing by Howard University Campus Police and/or the D.C. Metropolitan Police Department.
6. STUDENT LEADERSHIP DEVELOPMENT & ACTIVITIES
RESIDENCE HALL COUNCIL
Residents are expected to follow University and Residence Hall guidelines
and to govern themselves accordingly. Each Residence Hall elects a Residence
Hall Council at the start of the academic year. The Hall Council serves in
an advisory role as an integral part of the Residence Hall operation. Council
members must give leadership to fostering a healthy living environment and
setting the image and spirit of the Residence Hall. The group supports programming
efforts, gives input into rule changes and expresses the sentiments of hall
residents. The Council leadership includes the office of President, Vice
President, Treasurer, Secretary, and Floor Representatives.
Similarly to the Residence Hall Council, a Student Judiciary Board consisting
of hall residents is established to hear non-serious infractions committed
by their peers. Judiciary Board members hear the cases brought to them by
the Residence Hall Manager.
The structure of the in-hall Judiciary Board consists of a prosecutor and
defense team. The accused has the right to hear all charges and to present
counter evidence to enlighten the hearing committee. The Residence Hall Judiciary
Board can recommend to the Residence Hall Manager and the Dean, sanctions such
as revoking visitation privileges, community service projects, etc. or they
can recommend that the matter be handled by the University Judiciary for
graver penalties. The Judiciary Board Leadership Council consists of Chairperson,
Vice-Chairperson, Prosecutor, Public Defender, and Recording Secretary.
Students are required to complete the Roommate Contract to avoid conflicts
and misunderstandings resulting from differences of opinion. Usually a change
of room is not the first option. Students are encouraged to try to adjust
to the new living situation by making a concerted effort to work towards
a decent and fair living arrangement.
RESIDENCE HALL ACTIVITIES
Each academic year, Residence Hall Staff sponsor a variety of “out-of-class” programs
for residents. These include seminars, community service projects, discussion
groups, and many more activities. All residents are encouraged to share their
ideas and talents in developing hall programs. Do not be shy, get involved!
- Residence Life Green Team
- Haunted Hilltop
- Homecoming Decoration
- Project Give-Back
- Ladies of the Quad (L.O.Q.)
- Gentlemen of Drew (G.O.D.)